Vemlet is a rent a car management system for businesses in Sri Lanka. Check which vehicles are free, manage bookings and track payments, deposits and costs. Plans start at Rs. 3,500 a month, with every rental feature included.
01
Today
See the work for today: overdue vehicles, pickups, returns and money.
Late pickups show first in Pickups. Hand over when the vehicle can go out; call or WhatsApp when contact details are recorded.
Today shows money to collect, money to refund and bills to pay.
One line shows papers that are expired or expire soon.
Counts show Overdue, Returns, Pickups, To check, Out and Available. Tap a count to see its vehicles.
Open an overdue vehicle, return or pickup for its next step. Call or WhatsApp when a phone number is recorded.
02
Bookings
Record the vehicle, customer, driver, dates, price, deposit and rental terms.
See Ongoing, Upcoming and Past bookings. Ongoing is ordered by due back, earliest first, with no return date last.
Before saving, Vemlet checks other bookings, vehicles not back yet and vehicles held for a service.
When you create a booking, Vemlet fills in the vehicle's saved rates and deposit. You can change them, including the late return rate.
Record part of the payment or the full payment when you book. You can also set a date for the customer to pay later.
Before handover, you can edit the booking. After handover, you can extend it, change the rate for the next period or replace the vehicle.
You can cancel before handover and add a cancellation fee if you agreed one. If you still need to refund money, it stays on your list.
03
Ways of renting
For each booking, choose who drives and how the rent is paid.
VehicleRs Money
Self-drive
With a driver
Working driver
Self-drive: the customer drives the vehicle.
With a driver: your driver or a driver from another business goes with the vehicle.
The customer can also choose another person to drive, such as their employee.
Not sure who will drive? Save the booking and add the driver before handover.
Working driver: a driver rents the vehicle to earn with it and usually pays you weekly or monthly.
Rent can be a fixed total or daily, weekly, every 28 days or monthly. The return date can stay open.
Split each period's rent into payments. Check the amounts and dates, including any shorter first period, before saving.
Vemlet adds weekly and monthly rent by itself when each period is due.
04
Vehicles from owners
Rent out vehicles that belong to other owners. Vemlet shows how much to pay each owner based on your agreement.
VehicleRs Money
Owner's vehicle
When you add a vehicle, say if it is yours or an owner's. For an owner's vehicle, add the date you got it.
Add an owner agreement. Choose how you pay the owner: a fixed amount, a share of the rent or per rented day.
You can also enter the owner's amounts yourself.
Vemlet uses the agreement to calculate what the owner earned. You check it and approve it.
If part of a bill is the owner's cost, you can deduct it from the owner's payment.
Make an owner statement and share a copy. Record each payment you make to the owner.
See how much you still need to pay each owner.
05
Handover
Record the vehicle's condition when it goes out. To save, you need internet. Your phone's Location must also be on.
Take six photos: front, back, left, right, dashboard and fuel gauge. Photos are optional.
Record the meter reading and the fuel level.
Take a photo of the driver. The customer signs on your phone. You can skip the photo and the signature.
Vemlet saves the time and location. It also saves what you skipped.
Saved photos and the handover time cannot be changed.
Make the agreement in English or Sinhala. Check the customer's details before you send it.
06
Return
Record the vehicle's condition when it returns. Then check the money.
If the booking has a late return rate, Vemlet suggests a charge for an overdue return. You can change the amount.
Add extra km, fuel, damage or other charges while recording the return. You can also add these charges from the booking.
Take charges from the deposit, collect a payment or record a refund to the customer.
You can finish the return even if the customer still has to pay you. Record the payment later.
Each later customer payment gets its own receipt. Your original return receipt stays unchanged.
07
Money
See money received, money paid, the deposits you hold and the money to collect from customers, vehicle owners and suppliers.
See the deposits you hold, money customers paid ahead and the money to collect now and later.
Vemlet adds weekly and monthly rent when it is due.
Record full or part payments by cash, card or bank transfer, on the day you got the money.
Customers can pay in parts, even with no return date agreed. Each recorded customer payment or refund gets its own receipt.
Add photos or a PDF as proof of payments and refunds. View the proof with the payment details.
Deposits are kept separate from rent. If you use a deposit for charges, it is not counted as a new payment.
A To do list shows money to collect, refunds to give and bills to pay.
Record full or part refunds. If you correct a payment, the old record is kept.
See each month's money in and out. Filter by bookings, owners, expenses or vehicle.
08
Vehicles and Papers
See each vehicle's bookings, papers and history.
Filter your vehicles: Available, Out, Overdue or To check.
Update the meter reading between rentals and see past readings.
Add expiry dates for insurance, revenue licence and emission test. Vemlet warns you 30 days before each expires.
When you book, Vemlet checks the saved expiry dates. It warns you if a paper expires during the rental. You can still book.
09
Service
Keep service reminders, workshop visits and finished work in one place.
Plan a workshop visit. The vehicle is not held unless you turn on the hold. With the hold on, no one can book it on those days.
Set reminders that repeat by km, days or months, or a reminder for one time only. A reminder does not stop bookings.
Record work already done: what was done, the date, the meter reading and the bill. You do not have to plan it first.
Move a planned visit to a new date. Its hold moves with it.
A reminder moves on only when you mark its work done. Past services stay in Service history.
10
Customers and drivers
People and companies in one list, with their bookings. Drivers are in the same list.
Search by name or phone number as you type.
Type the NIC number and Vemlet adds the date of birth. You can correct it.
Keep NIC and licence photos for each customer and see all their bookings.
Add licence details for anyone who drives. Keep your own drivers in My drivers.
There are no separate sign-ins for staff.
11
Availability
See which vehicles are available for your dates. Add a booking and availability updates automatically.
Pick the dates in New booking to see which vehicles are free.
A vehicle's page shows its booked and free days for this month.
The list is right only when your bookings, handovers, returns and service holds are recorded.
12
Reports
See Income, Paid out and Profit for a day, week or month.
Income counts rent and charge payments, deposit used for charges and money received for bills and from owners.
Rent refunds and reversed deposit use reduce Income. Deposit receipts and refunds are kept separate.
Paid out counts money paid for bills and to owners. Profit is Income less Paid out.
Open a day to see the records behind its figures. Week shows Profit for each day.
See money to collect, deposits held, bills to pay and owner statements to pay right now.
Download CSV files of charges, payments, expenses, owner earnings and money in and out. Each file has up to 5,000 rows.
13
Expenses
Record business and vehicle bills and what you paid.
Ten categories: fuel, insurance, revenue licence, emission test, washing, parking fine, driver, service, repair and other.
Record a bill for the business or for one vehicle.
Choose who pays a bill: you, the customer, the vehicle's owner or someone else.
Pay a bill in full, pay part of it or leave it unpaid. You can add photos of the bill.
Workshop bills and paper renewals are saved as expenses. You do not enter them twice.
Correct a bill or record a refund from a supplier. The history is kept.
See each month's bills with one total. Filter them by vehicle.
14
Documents
Show customers what was agreed, what they paid and what is left to pay.
Make agreements and payment, refund, cancellation and return receipts in English or Sinhala, with your business name.
Agreements show the rent, payment dates and deposit. They include mileage, fuel and late-return terms where these apply.
Return receipts show agreed mileage, fuel and late-return terms alongside the actual charges.
Receipts show customer payments, refunds and money left to pay. See the deposit received, used for charges, refunded and still held.
A payment receipt shows that payment and the booking's money records when the PDF was made.
Original agreements and return receipts show your business details and the signature if the customer signed.
After saving booking changes, make a new agreement or return receipt PDF with the latest details.
The new PDF does not include the customer signature. Your old PDFs stay available.
Recreating stops shared links to the old PDF. Downloaded PDFs stay unchanged.
Owner agreements and owner statements are PDFs too.
Send the PDF with any app on your phone. If your phone cannot share files, WhatsApp opens with a link instead. Vemlet never sends anything by itself.
Make a share link when you need one. Anyone with the link can open the document while the link works. You can stop it at any time.
Check the customer's details before you share.
With Pro, document links can use your own domain. These links stop if Pro ends.
15
Your website
Your plan includes a website with your business, vehicles, rates and contact details.
Publish at a Vemlet address, such as businessname.vemlet.lk. The website does not take bookings or show live availability.
With Pro, use your own domain. You buy and renew the domain yourself.
Choose a theme, pick the vehicles to show and publish when ready.
Set website prices and photos in the website editor. They are separate from your booking rates.
When your plan ends, the website stops. This can take some time. If Pro ends, your website uses its Vemlet address again.
Vemlet works in a web browser on your phone or computer.
If your phone allows it, add Vemlet to your home screen. It then opens like an app.
On supported phones, you can choose to get reminders for overdue vehicles and missed pickups. Some reminders may not arrive.
You need internet to save bookings, handovers and returns.
Sign in with your Sri Lankan mobile number and an SMS code. The app is in English.
Before you start
What Vemlet does not do
Not a booking marketplace. Vemlet does not take bookings online or promise you customers. Customers contact you and you add the booking.
No payments through Vemlet. Vemlet does not collect or hold money from your customers. It does not check your bank account. You receive and pay money your usual way. Then you record it in Vemlet.
No GPS tracking. Vemlet saves the location only at handover and return. It does not track vehicles during a rental.
Try Vemlet with your own vehicles
Ask us for a demo or see the plans and start a free trial. After you start your trial, you can first try an example business with sample data. We can help you get started.